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Credit for Military Training

IUPUI is proud to welcome veterans of the Army, Navy, Air Force, Marines, Coast Guard and National Guard to our undergraduate student community.

We have developed this site to assist you with your questions regarding military training and how this training is accepted at IUPUI. If you have questions about transferring military credits to IUPUI that are not answered on this site, contact the OVMP at gibenefi@iupui.edu.

How Military Transcripts are Evaluated at IUPUI

In accordance with Indiana Statute (SB 331), IUPUI uses the American Council on Education's Guide to the Evaluation of Educational Experiences in the Armed Services to assess transferable military credit upon receipt of the admission package.

Basic military credits that transfer to IUPUI through educational experiences in the armed services are not considered distributed credit and will not apply toward completing IUPUI’s general studies requirements for graduation but do count for total credits toward completion. Military coursework must be similar to an IUPUI undergraduate course and applicable to an undergraduate degree program to transfer to IUPUI. Therefore, some exceptions are made to distribute credit in Military Science, Aerospace, and SPH courses for some armed services members. It is our business practice to post no more than 12 hours of credit.

If you decide to change majors, all transfer credits are re-evaluated. No transfer credit is awarded for vocational certificate category ACE recommendations.

How Military Transcripts are Evaluated at IUPUI

IUPUI will ONLY accept the following military transcripts:

  • Joint Services Transcripts (JST)
  • Community College of the Air Force (CCAF) Transcript

To stay in compliance with IUPUI Policy, Statute and VA guidelines all military transcripts must be submitted as part of a student veteran’s admission package. Please contact the OVMP or Office of Admissions to learn about the US Service Members admissions deadlines.

Residency

Indiana University- Purdue University Indianapolis (IUPUI) values the sacrifice put forth by our vast population of student veterans and we continue to do all that we can to aid them in pursuing a higher education. As part of these efforts IUPUI has developed procedures to determine residency exceptions for our military-related students.

As part of these efforts IUPUI recognizes that there are certain non-resident military-affiliated students who are eligible for tuition residency exceptions for tuition purposes under state or federal statutes. To receive any of the following exceptions follow the procedures below:

*If you are SERVING ON ACTIVE DUTY STATIONED IN INDIANA on permanent change of station (PCS) orders, you and your spouse may be considered nonresidents of the state of Indiana for university tuition purposes. However, your military status entitles you to a remission of the nonresident portion of your credit hour fees.

If you wish to be considered for this exception, you must provide a copy of the military orders and a photo I.D. to the Office for Veteran and Military Personnel. Spouses of military personnel must produce a military-issued identification card in addition to military orders. Once your eligibility has been determined, the Office of the Registrar will enter the residency exception in the appropriate student record.

The residency status of children of full-time military personnel is addressed by Trustees Residence Guidelines, Rule 2(c).

*If you are a CURRENT MEMBER OF THE INDIANA NATIONAL GUARD you may qualify for a residency exception under the Senate Enrolled Act 177 or 434. This law states that Indiana National Guard members who show intent to establish residency within your first 12 months at a public institution in Indiana will be eligible for in-state tuition costs.

If you wish to be considered for this exception, you must present proof of current National Guard membership to the Office for Veteran and Military Personnel. Again, you must show intent of residency within the first 12 months of attending IUPUI by providing an Indiana driver’s license, IN automobile registration, or IN voter registration.

*If you are a MILITARY VETERAN who has moved to the State of Indiana to establish residency within 12 months of your separation and/or discharge date then you may qualify for a residency exception under Senate Enrolled Act 177 or 434.

To qualify you must have enrolled at IUPUI within 12 months of separation and provide the Office for Veteran and Military Personnel a copy of your DD Form 214.

*If you are a VETERAN, SPOUSE OF A VETERAN OR DEPENDENT CHILD OF A VETERAN USING POST 9/11 GI BILL OR A MONTGOMERY GI BILL who has relocated to the State of Indiana and you have enrolled at IUPUI within three years of your date of discharge from active military service or spouse(s)/parent(s) date of separation, you may qualify for this exception under Public Law 113-146, Section 702.

If you are a dependent of a veteran using the MARINE GUNNERY SERGEANT JOHN DAVID FRY SCHOLARSHIP you qualify for this exception under Public Law 113-146, Section 701 (the Veterans Access, Choice, and Accountability Act of 2014).

To receive this exception you must provide the Office for Veteran and Military Personnel a copy of your (or your parent/spouse) DD Form 214 and a copy of your Certificate of Eligibility from US Department of Veterans Affairs showing eligibility for the Post-9/11 or Montgomery GI Bill.

*If you are a SERVICE MEMBER who has maintained INDIANA RESIDENT STATUS while SERVING ON ACTIVE DUTY STATIONED outside of the state of Indiana on permanent change of station (PCS) orders, you and your dependents may be considered residents of the state of Indiana for university fee paying purposes.

If you wish to be considered for this exception, you must provide a copy of your original enlistment paperwork, a copy of your most recent LES and a photo I.D. of the person attending our University to the Office for Veteran and Military Personnel. Dependents of military personnel must produce a military-issued identification card. Should your records indicate that you have in fact maintained your Indiana residency, we will work with the Office of the Registrar to update your residency classification accordingly.

Additional information on Residency Status can be found at the following websites

Credit Withdrawal and Leave of Absence

Military Withdrawal Policy

Indiana University realizes students who are members of the U.S. armed forces may be called to active duty, specialized training, or as part of disaster relief efforts with little notice. While the following policy does NOT pertain to initial active duty training (i.e. basic training) or annual training, this policy is provided in order to minimize disruptions or inconveniences for students fulfilling their unanticipated U.S. military responsibilities in the midst of an academic term/session.

The official Indiana University Military Withdrawal Policy follows:

Any student called to active duty, specialized training or as part of disaster relief efforts may withdraw from all courses and receive a 100% refund of tuition and fees. Alternatively, with the permission of the instructor(s), a student may receive an incomplete or a final grade in some or all of the courses taken. Either alternative may occur anytime during the semester through the end of final examinations. If the withdrawal is processed after the first week of classes, the grade of W will be assigned. Students receiving financial aid will be subject to the refund policies as provided for by the agencies sponsoring the aid. The request to withdraw needs to be made within one week of official notification by the military service and may be made by either the student or other responsible party who has the student's military information.

Students who wish to withdraw from courses as a result of being called to active duty, specialized training, or disaster relief efforts must provide a copy of their orders to the campus Veterans support services office (if applicable) or campus Registrar’s office along with a signed note asking to be withdrawn. Either office provides a one-point-of-contact process for withdrawals so students won’t need to visit various offices. Students or other responsible parties may wish to contact the appropriate campus office first to begin the withdrawal process based on some official military documentation, with the understanding that a copy of the orders would need to be forthcoming. Students who must withdraw for the reasons specified above will receive a notation on the transcript for that term that reads “Withdrew due to military obligation.”

Students who cannot enroll for a future term or who need to withdraw from a current term due to military commitments can also be placed on a military leave of absence that will extend access to their IU computer and email accounts while they are gone. A copy of orders provided to the campus Veterans support services office (if applicable) or campus Registrar’s office will initiate this action.

Approved, Registrar Council, 12/11/2008
Approved, IUB Provost & IUPUI Chancellor, 12/20/2008

In the spirit of this policy, faculty should also make every effort to allow students who are members of the U.S. armed forces to make up exams and exercises that may be missed during the semester if it can be documented that the student was called up for specialized, short-term training.

Military Leave of Absence

Upon notification of an upcoming deployment or extended military duty, contact Office for Veteran and Military Personnel immediately. Prior to processing a Military Withdrawal, you will be encouraged to contact your instructors so that you may either continue your course while on military orders or receive an Incomplete so that you might complete your course when you return from military orders (See Section below titled Taking Courses While Deployed).

If you are unable to make arrangements and need to withdraw from classes, bring a copy of your orders or a memo from your unit to OVMP to complete a military withdrawal from some or all courses. If you notify OVMP that you are withdrawing due to military orders, or if we process a military withdrawal on your behalf, we will notify the U.S. Department of Veterans Affairs that there are mitigating circumstances surrounding the reduction or termination of your benefits. Their policy is to stop payment effective the date of your drop or withdrawal, but they do not typically require repayment of benefits already disbursed for that semester. The VA usually restores any entitlement charged for the semester you are unable to complete due to military duty.

Taking courses While Deployed

Some students elect to take courses while deployed. Please check with your academic advisor in advance to determine whether your degree program will accept independent study or online courses.

Your options for completing any remaining coursework vary greatly depending on your individual situation, timing, and remaining requirements. Your first step should always be to discuss your situation with your faculty instructor. Then visit OVMP for further assistance. Some students are able to negotiate the completion of all course requirements with their instructors, despite their absence. Others may be offered incompletes that must be finished within one calendar year of the end of the term of enrollment. In other cases, it may be in your best interest to withdraw from the course.

Return from Military Duty

The procedures for reinstating your student status will vary depending on the length of your absence.

If you return within the same academic year and your account has not been disrupted then you will not have to complete any forms, etc.

If you return outside of the academic year that you left then you will need to complete the following steps:

  1. Student will be required to contact their advisor to confirm continuous academic pursuit within the same program/ plan as when they left
  2. Advisor will notify OVMP (gibenefi@iupui.edu) that student has fulfilled requirement
  3. The OVMP will notify Admissions: student will not be required to complete Admissions returning student application

Once this process is completed the Registrar’s Office will reactivate your ability to register for classes via one.iu.edu. Once you are registered for classes, contact OVMP to request your enrollment be reported to Veterans Affairs for benefits.

You will need to forward a copy of any new DD 214 discharge documents to the VA for evaluation. This may change which program you are eligible for, or your tier of benefits. We can assist you with this process.

On Campus

About Us

The Office for Veterans and Military Personnel (OVMP) is a centralized office designed to provide comprehensive resources to veterans and Veterans Affairs benefit recipients to aid in their overall success as IUPUI students. In addition to providing the required certification for IUPUI student-veterans to receive education entitlement, we also provide advice, guidance, advocacy, and outreach services for our student veteran population. We act as a liaison between IUPUI and the Department of Veterans Affairs while assisting our student veterans in their transition from military to student life. Our team consists of veterans and civilians dedicated to creating a veteran friendly campus.

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